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Pipeline stages

Set the stages every application moves through, with a name for your team and a name candidates see.

How-to guide1 min read

Every application moves through stages, from new to hired. Your organisation starts with six: New, Screening, Interview, Offer, Hired and Not taken forward. Admins change them under Pipeline.

Each stage has

  • A name your team sees, such as Phone screen.
  • A name candidates see, such as Being reviewed. The six standard stages show as Received, Being reviewed, Interviews, Offer, Hired and Closed. Candidates see it in their emails and their portal. Translate it with the language picker at the top; an untranslated name shows in your main language.
  • A kind: new, screening, interview, offer, hired or rejected. Reports and automations use the kind, whatever you call the stage.

Choose Add a stage to add one, up to 20. Drag stages to change their order. A stage can only be removed once nobody is in it, and every pipeline keeps a new, a hired and a rejected stage.

Reasons for rejecting

Below the stages, admins keep the list of reasons the team chooses from when rejecting someone, such as Not enough relevant experience. Candidates never see the reason; reports count them.

Applications on a job

A job's Hiring room tab shows its applications in a column per stage, where the team moves them on. New applications land in the first stage. See The hiring room.

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The hiring roomEach job's board of candidates by stage, with drag and drop, actions on many candidates at once and the hiring team's activity a click away.AutomationsSend emails and text messages, notify people, move candidates or tag them when someone applies, enters a stage, goes quiet, books an interview or has had one, with a wait that stops if the candidate moves.The application formChoose which standard questions candidates answer, add your own questions and translate them and flag answers that don't fit a job.The hiring teamChoose who owns a job and who helps hire for it, and what hiring managers on the team may do.