AI in Careers Orbit

AI can save a lot of writing in hiring. It must never be the one who decides. Careers Orbit uses AI for words, and leaves every decision about a person to people.

Switch it on

AI writing is off until an admin sets it up under AI writing, in the Organisation part of the sidebar:

1. Under AI provider, choose the provider (Anthropic, OpenAI, Mistral or OpenRouter), paste its key and choose Check and save. The key is checked with the provider, stored encrypted and never shown again; the page shows only its last characters.
2. Choose the model, if you want another than the one suggested. Try it writes a sample summary in your voice.
3. Switch on Let the hiring team write with AI, and write a few lines about your voice (up to 2,000 characters), such as 'Warm and plain, British English, say what the work is really like'. Choose Save voice.

Remove key switches AI off again.

Text goes to your provider under your organisation's own agreement with them. Through OpenRouter, Careers Orbit asks providers to keep nothing.

Job ads

Recruiters and admins see a sparkle button beside a job ad's title, summary and description. It can:

• Write a draft from the job's facts: title, department, places, type, workplace and a salary you show. You can say what it should cover, such as 'mention the summer season in Lofoten'.
• Improve, Shorten or Fix spelling of what is there, or Write new.
• More inclusive: gender-neutral wording, without age or nationality requirements or needless must-haves.
• Translate into another language your career site offers, adapted rather than word for word.

Nothing changes until you choose Use this (or Replace text) and save. AI never invents salaries, benefits or requirements: where a fact is missing it writes a placeholder in [square brackets] for you to fill in.

Templates

Under AI writing, Templates says how each kind of text is built: the parts of a job ad and what goes in each, style notes, and an example you like. AI follows them for new text, improvements and translations. Each can be switched off, or set back with Back to the starter.

Application summaries

With summaries on, a candidate's profile has Summarise with AI beside the application. It describes, for you alone, what the application says against the job, what the team has noted and what to ask next.

• The summary is not stored anywhere and nobody else sees it.
• The candidate's name, email, phone and CV are not sent to the AI provider. Notes and answers are.
• It never ranks, scores or recommends hiring or rejecting, and it leaves out anything about age, health, family, origin, religion or beliefs.

Admins can switch Summarise applications on request off on its own while keeping help with job ads.

The bottom of AI writing shows how many AI requests the organisation made this month, for job ads, translations and summaries. AI can also be the machine translation provider; see Languages and translations.

Why AI never decides

The EU AI Act treats AI used to choose between job applicants as high risk, with strict duties for anyone who uses it that way, and the GDPR gives people the right not to be subject to decisions made only by a machine. Careers Orbit is built so you never get there:

• No AI screening, ranking, scoring, filtering or matching of candidates.
• Automations and AI assistants can't move, reject or hire anyone.
• Screening questions only flag answers for a person to look at.
• Summaries and drafts are help for a person, marked as Drafted by AI where they are kept.

The audit trail shows every time AI summarised an application and for whom.