Careers Orbit
Jobs, applications and hiring in one place · 63 guides
Jobs, career pages and applications, with a shared pipeline, interviews, offers and e-signature for your hiring team.
Using Careers Orbit
Publish jobs, move candidates through the pipeline and make offers.
Jobs
- Create a jobWrite a job ad in one or more languages, say where and how the job is done, add a salary and publish it.
- Schedule, address and search enginesPublish and close jobs at set times, choose a job's address, control how it looks in Google, and see where the job is posted.
- The hiring teamChoose who owns a job and who helps hire for it, and what hiring managers on the team may do.
- Review job ads before they go liveTurn on reviews so a second person checks every job ad, then send, approve or send back job ads.
- Job templatesKeep the job ads you write often as templates, and start new jobs from them.
- The application formChoose which standard questions candidates answer, add your own questions and translate them and flag answers that don't fit a job.
- Pipeline stagesSet the stages every application moves through, with a name for your team and a name candidates see.
- Departments and locationsAdd the teams you hire for and the places people work, so candidates can filter jobs and Google for Jobs knows where each job is.
- Hiring rulesDecide whether job ads are reviewed before they go live, whether hiring managers may review, and who may erase candidates' data.
Career site and job boards
- Set up your career siteGive your career pages your name, introduction, logo and colours, and see how they look before you save.
- Addresses and your websiteChoose where your hosted career pages live, put them on your own domain, point jobs at your own website and decide which websites may show your jobs.
- Hosted career pagesA branded careers website for organisations without one of their own, with every published job, filters, the apply form and data for Google for Jobs.
- Languages and translationsWrite everything once in your main language, translate only what you need, and let the rest fall back. Translate by hand, field by field, or everything at once with DeepL or AI.
- Job boardsPost your published jobs to Google for Jobs, Indeed, LinkedIn and the Bundesagentur für Arbeit, see where each job is live, and track where applications come from.
- Google for JobsHow your jobs appear in Google's job search, what Google needs from each job, and how closed jobs leave it.
- IndeedPost jobs to Indeed through a feed with Indeed Apply, so candidates apply on Indeed and arrive in your pipeline with their CV and answers.
- LinkedInPost jobs to LinkedIn as free Basic Jobs through a feed, with candidates applying on your own job page.
- Bundesagentur für ArbeitPost jobs to the Jobsuche of Germany's Federal Employment Agency through its HR-BA-XML interface, with an occupation for each job.
Candidates
- How candidates applyWhat candidates fill in, how the CV fills in their details, what they agree to, and what happens when someone applies twice.
- The hiring roomEach job's board of candidates by stage, with drag and drop, actions on many candidates at once and the hiring team's activity a click away.
- Candidates and their profilesSearch everyone who applied across all jobs, export a list, and see each person's CV, answers, applications, ratings and timeline on one page.
- Adding and importing candidatesAdd someone you met yourself, or import a spreadsheet of people, to a job or to the talent pool, and ask for their consent.
- Notes, mentions and ratingsLeave notes for the hiring team, mention a colleague to let them know, rate candidates from 1 to 5 and ask colleagues for their feedback by a date.
- Talent pool and campaignsFind people in your talent pool by tag, place, interest and consent, email them a campaign in their own language, and tell them about new jobs with job alerts.
- ReferralsShare your own link to a job or refer someone by email, follow how far they get, and for recruiters and admins, see referrals by person and keep reward notes.
- ReportsSee applications over time, the funnel from applying to hired, time in stage, time to hire, and views, apply starts and applications per channel, and export them as CSV.
Interviews and offers
- Interview schedulingSet when you can interview, invite a candidate to choose a time that suits every interviewer, and let them book, move or cancel it from a page with your branding. Everyone gets a calendar invitation.
- Scorecards and interview kitsPlan each interview with the questions to ask, what good looks like and the attributes to rate, then have every interviewer fill in their own scorecard before they see anyone else's.
- Assessments and video interviewsSend skills tests and one-way video interviews through TestGorilla or any tool with a link, see results on the profile and next to scorecards, and start automations when someone completes one. Results never decide on their own.
- Offers and e-signatureWrite offer templates per language, make an offer at the offer stage, have a second person approve it, and let the candidate accept online with a simple electronic signature and a signed PDF.
Messages
- Emails to candidatesWrite to candidates from their profile or the board, with templates in your languages, and read their replies on their profile.
- Email sendingChoose the name candidates see, your contact email, where replies go, and send from your own domain.
- SMS and WhatsAppConnect your own Twilio and WhatsApp Business accounts, ask candidates for consent on the application form, write text templates per language, and text from a profile or an automation, with replies and delivery on the timeline.
- AutomationsSend emails and text messages, notify people, move candidates or tag them when someone applies, enters a stage, goes quiet, books an interview or has had one, with a wait that stops if the candidate moves.
Privacy and data
- Privacy notice and consentCandidates agree to a versioned privacy notice in their language when they apply, and give separate consent to stay in your talent pool, which ends after a set time.
- The candidate portalCandidates sign in to Your applications on your career site with an email code to follow their applications, add documents, withdraw, download their data and ask for corrections or erasure.
- Retention rulesSet how long candidates' data is kept after a rejection, a withdrawal or a hire, how long talent pool consent lasts and who is told first. The scheduler erases what is due.
- Data requestsAnswer candidates who ask to see, correct or erase their data, from their account or by email, within the month shown on each request.
- Erasing a candidateErase a candidate for good, from their applications and files to emails, notes and connected systems, or put them on legal hold to keep their data longer.
- The audit trailSee who changed or read what in Careers Orbit, and when, filtered by kind of change, candidate data or person.
- The binJobs, job templates, departments, locations, email templates and automations you remove go to the bin, ready to restore. Only the owner can delete a job for good.
Settings and team
- Who can do whatAdmins run everything, Recruiters write and publish jobs and see every candidate, Hiring managers work on their own jobs, and Viewers look.
- Your notificationsNew applications, mentions, replies, interviews, feedback requests, offers and job ads waiting for review show in the bell in Careers Orbit and Orbit. Choose which are emailed to you as well.
- Website webhookRefresh your own website's job pages as soon as a job is published, changed or closed.
- Plans and the trialWhat each Careers Orbit plan costs and includes, how the 14-day trial works, what happens when it ends and when an organisation has more live jobs than its plan allows.
- Orbit connectionsSee what Careers Orbit shares with Orbit's other satellites, count visits with Insights Orbit, and find where each connection is set up.
AI
- AI in Careers OrbitWrite and translate job ads with AI and get a summary of an application, with your own AI provider. Careers Orbit never lets AI decide about candidates, as the EU AI Act expects.
- Connect an AI assistantWork on jobs and applications from Claude, ChatGPT or another assistant through Careers Orbit's MCP server, within your own role. Assistants read and draft; they never decide about candidates.
For developers
Show jobs on your website, take applications and sync with your systems.
Get started
- Get started as a developerWhat you can build with Careers Orbit, which key each API needs, and your first request, from a job list on your website to an HR system that hears about every hire.
- API keysCreate public keys for the delivery API, so your website and the Careers SDK can read published jobs and send applications, and management tokens for scripts and other systems.
SDKs
- The Careers SDKShow jobs from Careers Orbit on your own Next.js website with the JavaScript SDK, with a job list, job pages, an apply form, the candidate portal and pages that refresh when jobs change.
- The PHP SDKEverything in bifrost-orbit/careers-sdk for PHP websites, from setup and every client method to applications with files, the candidate portal, refreshing on job changes, errors and tests.
- The Swift SDKEverything in the CareersOrbit Swift package for iOS, macOS, tvOS and watchOS apps and server-side Swift, from setup and every method to applications, the candidate portal, errors and tests.
- The Kotlin SDKEverything in com.bifrostorbit:careers-sdk for Android apps and JVM servers, Java too, from setup and every method to applications, the candidate portal, errors and coroutines.
APIs
- Delivery APIRead published jobs, filters, your career site and a sitemap, and send applications, talent pool sign-ups, job views and candidate portal calls, with a public key.
- The management APIRead jobs, applications, candidates and stages, and move, reject and tag candidates, add notes and publish or close jobs, from your own scripts and systems with a management token.
- GraphQLRead your career site, jobs, one job, filters and the sitemap in one request, with the schema, examples, errors and limits.
- The API playgroundTry the delivery, management and GraphQL APIs with your own jobs and candidates, see the JSON, and copy the request as curl or JavaScript.
- MCP server and toolsCareers Orbit's MCP server for AI assistants: its address, how assistants sign in with OAuth, every tool with its arguments, and what is recorded.